Articulation and transfer credit procedures

    Transfer Credit & Articulation Procedures

    The following is an outline of the information that will be included in the transfer credit and articulation procedures document.  This document will be utilized by faculty and staff in the administration and awarding of transfer credit for graduate and undergraduate students.  The majority of these procedures are already in place, but have not been captured in a comprehensive way.  These procedures are being developed and vetted in consultation with Student & Enrolment Services (SESD), the College of Graduate Studies and Research Office (CGSR), college offices, academic units and other interested stakeholders.

    Undergraduate Transfer Credit

    a. Undergraduate Transfer Credit Process

    This section will provide an overview of the undergraduate transfer credit process.

    b. SESD Admissions & Transfer Credit Office Procedures for Assessing Undergraduate Transfer Credit

    This section will outline administrative procedures for SESD Admissions & Transfer Credit staff.  The document will include guidelines for assessing transfer credit when delegated authority has been granted, preparing information for academic departments to assess transfer credit equivalence, data entry of transfer credit awarded, and maintaining/reviewing transfer credit precedent.

    c. Guidelines for Academic Departments Assessing Undergraduate Transfer Credit Equivalence

    This section will provide academic departments with guidelines for making informed undergraduate transfer credit equivalence decisions.  The document will outline what information they will receive from the SESD Admissions & Transfer Credit office (such as an official transcript, information about the institution, grading system, credit system, course syllabus or description).  These guidelines are being developed in consultation with College offices and academic departments to ensure they meet the needs of faculty.

    d. Transfer Credit Appeal Process

    This section will outline the undergraduate transfer credit appeal process, and provide a copy of the form.

    2. Graduate Transfer Credit

    a. Graduate Transfer Credit Process

    This section will provide an overview of the graduate transfer credit process.

    b.  Procedures for College of Graduate Studies & Research Office  for Assessing Transfer Credit

    This section will outline administrative procedures for the College of Graduate Studies and Research staff.  It will include guidelines for approval of academic unit transfer credit recommendations, data entry of transfer credit awarded and maintaining/reviewing transfer credit precedent.

    c. Guidelines for Academic Units Assessing Graduate Transfer Credit

    This section will provide academic departments with guidelines for making informed undergraduate transfer credit equivalence decisions.  These guidelines are being developed by the College of Graduate Studies & Research in consultation with academic units to ensure they meet the needs of faculty and staff.

    d. Graduate Transfer Credit Appeal Process

    This section will outline graduate transfer credit appeal process.

    3. Guidelines for Determining Recognized/Accredited Institutions

    The policy states that transfer credit will only be awarded for course work successfully completed at recognized/accredited institutions.  This document will provide guidelines for administrative staff and faculty to assist with determining whether an institution is recognized or accredited.  These guidelines will be utilized at both the graduate and undergraduate level.

    4. Best Practice for Establishing Transfer Articulation Agreements

    This document will provide best practice guidelines for establishing transfer articulation agreements at the graduate and undergraduate level, describe the due diligence process, and provide sample templates for use by colleges.