Procurement Card

Operations and General Administration

Responsibility: Associate Vice-President, Financial Services
Authorization: Board of Governors
Approval Date: Mar 30, 2001


To provide a more effective, efficient and convenient process for facilitating small dollar purchases and their settlement.


PCards may be used by employees of the University authorized to purchase goods and/or services for University activities according to guidelines set out in the PCard Manual.

Procedure summary

  • A Card Application Form must be completed by the individual wishing to receive a PCard.

  • The Financial Manager (person responsible for the account as designated by Financial Services) co-approves the PCard Application.

  • The Dean/Head of the Administrative Unit and the Department Head co-approve the PCard Application for individuals who report to them.

  • The PCard will not be released until the Cardholder attends a mandatory workshop on PCard usage and signs the Cardholder Agreement.

  • Copies of the Cardholder Agreement will be sent to the Cardholder, Dean/Head of Administrative Unit, Department Head and Financial Manager.  Payment Services will retain the original document.

  • The Financial Manager is responsible to ensure purchases comply with general University policies. It is therefore recommended that the Financial Manager review and authorize the monthly PCard statement.

Related Documents

There are no other documents associated with this policy.

Contact Information

Contact Person: Director, Payment Services, Financial Services Division
Phone: 306-966-4599