Authorization and Approval

Responsibility: Vice-President, Research 
Authorization: University Council
Approval Date: May 23, 2002


To establish guidelines for publication of research.


Results of all research and scholarly work undertaken at the University may be submitted for publication at the discretion of the scholars involved, subject only to the qualifications set out under this policy.

Limitations to Publication

A research sponsor may be given the right, under terms of a formal contractual agreement, to publish research results or to review their publication in advance.

In any event:

  • The University must be free to submit for publication research results after a stated period, normally not longer than 12 months from termination of the project or submission of a final report, whichever is later;
  • No restriction may prohibit or delay the use and presentation of research results by graduate students for thesis or other academic requirements.

Delays in publication beyond the normal limit specified in (a) above may be permissible if patent protection of research results is being sought; this requires the authorization of the Vice-President (Research).

At the request of a research sponsor and with the student's permission, a thesis may be withheld from deposit in the University Library for up to twelve (12) months. All publication deferrals of research involving graduate students' theses, beyond the normal limit, must be approved by the Dean of the College of Graduate Studies and Research.

If, under the terms of a formal contract, a sponsor agrees to provide data essential to research which is clearly labelled and defined as "Confidential", the University may accept such contract and observe such confidentiality provided that:

  • The results of the research may be published if there is no disclosure of the confidential data; and
  • No limitations are placed on the publication of results other than those outlined above.


If you have questions about this policy please contact:

Contact Person: Director, Research Services
Phone: 306-966-8575